ORGANIZATION: FRIENDS OF THE ORPHANS
Friends of the Orphans is dedicated to improving the lives of orphaned, abandoned and disadvantaged children through our support of the Nuestros Pequenos Hermanos (NPH) network of orphanages in Latin America and the Caribbean.
POSITION REPORTS TO: National Manager, Special Events
THIS POSITION IS: Exempt
THIS POSITION IS LOCATED IN: Miami, FL
POSITION SUMMARY:
This position is the primary staff member for special events.She/he partners with the National Manager of Special Events to raise vital funds, cultivate and recruit donors all for NPH through special event fundraisers.
DUTIES AND RESPONSIBILITIES:
•In all meetings with volunteers and at all events, ensure that the mission, programs, and products of Friends of the Orphans and NPH are the primary focus of the meeting/event.
•Works with volunteer general co-chairs to head all fundraising, cultivation and enrichment events per year.
•Manages volunteers for these events pre event, event day and post event.
•Attends chair meetings, as well as committee meetings as needed.
•Assists the volunteers in recruiting new committee members.
•Negotiates with vendors and venues for the lowest price for events.
•Encourages volunteers to ask their contacts for complementary donations of goods and services for events.
•Partners with the National Special Events Manager and Local Board to start or stop events when necessary.
•Manages any Third Party Event Contacts.
•Enters gift and registration information in event database, or oversees this processing by volunteers.
•Generates thank you letters/cards to all special events donors in a timely fashion.Also personally thanks all volunteers who helped in the planning or operation of the event.
•In coordination with the Marketing Department, creates the Save the Date postcard, Invitation, programs and other needed collateral for these events.
•Maintains a budget for all events and does an analysis of revenue vs. cost.
•After each event compile “debriefing notes” with input from the committee and staff for what worked, what could be improved and action items.Recommend if the event should be continued, modified or eliminated based on the committees findings.
•Responsible for maintaining the regional pages of the Friends website.
•Partners with the National Office to use multimedia packages, press release kits (e.g., letters, brochures, video, displays) to promote events and Friends of the Orphans.
•Coordinates with Manager of Child Sponsorship in developing ways to promote and create awareness of Child Sponsorship.
•Fiesta Week/Celebration of Life Tours/Pequeno Tours – work with theNational Manager of Special Events to coordinate details of the tour, goals, duration of the stay and conduct a cost/benefit analysis after the tour.
SKILLS AND QUALIFICATIONS:
•Minimum of a college degree.
•Works well with volunteers and can encourage and guide them toward the end goal while having a positive attitude.
•Strong attention to detail.
•The ability to work well with volunteers and staff members.
•Strong understanding of Microsoft Office products and the ability to learn new software.
•Must have reliable transportation.
•Ability to fill multiple roles within a small office environment.
•Proficient in the English Language.
•Can attend committee meetings when necessary.
•The ability to work on several projects simultaneously with little supervision.
•Feels comfortable interacting with major donors.
•Knowledge of PC/IT software and hardware.
•Strong oral and written communication skills.
•Must be able to sit for extended periods of time.
•Must be able to type and write for extended periods of time.
•Must be able to work with a computer for extended periods of time.
•Must be able to view a computer screen for extended periods of time.
•Must be able to lift 40 lbs.
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It is NOT ok to contact this poster with commercial interests.
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