SUMMARY
This position will assist with the administration of contracts within the Legal Department.Will handle a wide variety of complex and confidential situations; responsible for confidential and time sensitive material;also prepares routine and advanced correspondence including letters, memoranda, and reports.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
•Liaises with appropriate counterpartsin sales, finance and operations department to assure approvals and accurate information obtained
•Coordinates information between the legal department and operations to ensure specifications are being met
•Custodian and maintains all documents and records relating to legal contracts
•Manages timely creation of appendices, addendums, master services agreements, including all applicable revisions
•Provides editing, execution, filing, and follow-up of contracts as directed.
•Maintenance of all documents and records relating to legal contracts for customers and vendors
•Prepares notice documentation regarding contracts for customers and vendors
•Verifies new customers as legal entity with state or national department offices
•Composes and prepares confidential correspondence, reports, and other complex documents as directed.
•Creates and maintains contract database and spreadsheet files according to established procedures
•Updates customer listing and notifies all departments accordingly
•Assist with special projects on behalf of the Legal Department
•Provide Administrative Support to the Legal Department.
REQUIRED KNOWLDEGE, SKILLS & EXPEREINCE:
•3+ years of experience in a related field
•Demonstrated computer skills with MS Word, PowerPoint, Excel, Outlook, etc.
•Demonstrated written and verbal communication skills
•Demonstrated ability to prioritize and multitask in a fast-paced, dynamic environment.
•Flexibility
•Strong sense of confidentiality and urgency
DESIRED SKILLS AND EXPEREINCE:
•Experience directly supporting a Corporate Legal or internal Contracts Department
•Experience editing and “redlining” documents
SUPERVISORY RESPONSIBILITIES
Will assist in the supervision of department administrative assistant.
QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
Bachelors degree with three years of related experience and/or training; or equivalent combination of education and experience.
LANGUAGE SKILLS
English and Spanish
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.Ability to write routine reports and correspondence.Ability to speak effectively before groups of customers or employees of organization.
MATHEMATICAL SKILLS
Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.
REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.Ability to deal with problems involving several concrete variables in standardized situations.
CERTIFICATES, LICENSES, REGISTRATIONS
Must successfully pass background investigation and assessment.
OTHER SKILLS
Must be proficient with MS Word, Excel, PowerPoint applications.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit and talk or hear.The employee frequently is required to walk; use hands to finger, handle, or feel; and reach with hands and arms.The employee is occasionally required to stand; climb or balance; and stoop, kneel, crouch, or crawl.The employee must occasionally lift and/or move up to 10 pounds.Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
It is NOT ok to contact this poster with commercial interests.
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